Careers

Events Assistant

Project Syndicate is seeking a highly organized and creative Events Assistant to support the coordination, promotion, and execution of our digital and hybrid events. This role requires a detail-oriented individual with strong project management skills, and, preferably, experience in marketing or communications. The ideal candidate will assist with event logistics (audience invitations, speaker management, and catering arrangements, etc.), marketing campaigns to support PS Events, and on-site coordination to ensure successful event execution. Between events, this role will assist with other Project Syndicate marketing and communications activities.

Core Responsibilities:

Marketing & Promotion:

Assist in developing and executing event marketing campaigns across digital channels.

Create and manage social media, email, and other promotional copy and assets.

Track marketing performance metrics and suggest improvements for future campaigns.

Create post-event reports for internal and external use with metrics on impact and reach (both digital metrics and in-person metrics, such as attendance).

Assist with other Project Syndicate marketing or communications activities between events.

Event Organization:

Communicate with stakeholders (sponsors, speakers, vendors, etc.) to manage logistics prior to the event and ensure awareness of event developments.

Assist with event logistics, including venue selection, catering, and equipment rentals.

Maintain event schedules and task lists to meet deadlines and ensure smooth operations.

Manage event registrations, guest lists, and attendee communications.

Event Management:

Support on-site event setup, execution, and breakdown.

Act as a day-of point of contact for vendors, speakers, and attendees during events, promptly addressing any inquiries or issues.

Assist with troubleshooting and problem-solving on event days.

Requirements:

Bachelor's degree or relevant experience in event planning, marketing, or a related field.

Strong organizational and time management skills.

Excellent English communication skills – both written and spoken.

Experience with social media management and marketing tools.

Familiarity with Adobe Suite (Photoshop and InDesign) a plus.

Ability to multitask and work well under pressure.

Flexibility to travel (3-4 times per year) as needed for events.

An interest in media and current events (our biggest event verticals are sustainability, AI, and economics).

Why Join Us?

Opportunity to work closely with leadership and make a direct impact.

Dynamic and mission-driven team.

Growth opportunities in media and event management.

Full-time, in-office position (with the possibility of some remote work).

Executive Associate, Philanthropy & Events

Project Syndicate is seeking a highly organized and proactive Executive Associate to support the CEO in managing three key areas of our organization: major gift philanthropy, partnership fundraising and management, and events. This role is ideal for someone who is ambitious, goal-oriented, thrives in a fast-paced environment, enjoys relationship-building, and excels at keeping projects on track.

Core Responsibilities:

Philanthropy & Fundraising (PS Friends Fund):

Maintain and update lead lists for fundraising initiatives.

Manage and track campaign reports to ensure timely follow-ups.

Schedule and coordinate calls with fundraising campaign committee members, prospects, and donors across US and French markets.

Manage and track fundraising tasks and goals.

Liaise with fundraising consultant team, manage calls and tasks, and update shared documents.

Conduct prospect research and donor outreach to identify funding opportunities.

Provide administrative and strategic support to keep the CEO organized and on-task.

Event & Partnership Sponsorship & Support:

Support and manage sponsorship and partnership prospecting, lead generation, and outreach through contracting and project execution.

Schedule and coordinate meetings with stakeholders, sponsors, and event partners.

Track and follow up on event- and partnership-related leads and meetings.

Develop concept notes, pitches, SOW, MOU, and agreements for event sponsorship and partnership opportunities.

Oversee the creation and maintenance of sponsorship decks and presentations.

Requirements:

3+ years of experience in event coordination, fundraising, philanthropy, or executive support.

Strong project management and organizational skills with high attention to detail.

Excellent written and verbal communication.

Ability to manage multiple priorities, deadlines, and stakeholders.

Experience with donor databases or CRM tools (Kinetic preferred but not required).

Passion for non-profit media and mission-driven work.

Why Join Us?

Opportunity to work closely with leadership and make a direct impact.

Dynamic and mission-driven team.

Growth opportunities in philanthropy, media, and event management.
Full-time, in-office position (with the possibility of some remote work).

WEBSITE ADMINISTRATOR

The Website Administrator is responsible for the maintenance of the PS website and relevant subdomains. This includes managing the implementation of new features to maintain performance, drive monetization efforts, and ensure functionality and user experience are in line with organizational expectations.

In this capacity, the Website Administrator will advise on the overall architecture and functionality of the PS website, the organizational approach to readers and subscribers, and help inform tactics and strategies gleaned from day-to-day operations to help improve user experience and expand our reach and bottom line.

Core Responsibilities:

Responsible for management and maintenance of the PS website
Responsible for management and maintenance of third-party platforms, including the integration process
Oversight of new builds and features
Troubleshooting and ticketing of website problems
Responsible for creation and management of website push notifications, automated emails, and notifications
Execution of onsite marketing campaigns
Advise on potential changes to products and processes based on user experience and data
Recommend and implement improvements to web-based admin systems

Primary point of contact for user accounts, assisting with orders, refunds, and payment disputes, and resolving requests with timely and effective solutions.

Requirements:

Minimum two years of experience in a similar capacity
Experienced user of HTML/CSS/CMS systems
Familiar with current web standards
Ability to work autonomously
Professional proficiency in English
Demonstrable troubleshooting and problem-solving skills (promptly diagnose and resolve website issues)

Preferred:

Fluent in website analytics tools and reporting/ticketing dashboards (Marfeel, GA4, Tableau, Jira, etc.)

Detail-oriented with strong organizational skills to manage multiple tasks and priorities effectively

A base-level understanding of APIs, FTP servers, and SSO configurations (OpenAthens, Shibboleth)
A base-level understanding of the implementation of SDKs for third-party applications
Knowledge and understanding of SEO optimization

Additional Information: